AI admin assistant for builders
AI Admin Assistant for Builders
Your AI admin assistant answers the enquiries, sends the quotes from your templates, emails the suppliers and subcontractors, keeps clients posted and chases the invoices, so the paperwork is done when you get off site. Your AI admin assistant costs $792 a month, fully managed. That's a fifth of the salary of an admin assistant on the median US pay.
Your AI admin assistant's role is filled in below. Add your website if you like, press Make my AI employee and meet yours in about a minute.
An example conversion. Bob, an admin assistant, costs $47,540 a year as a human, before payroll taxes, benefits and recruitment. Converted into BobAI, the same role costs $792 a month, $38,036 a year less.
How it works
- Drop in a role
- Meet your AI employee
- Interview your AI employee with our team. When you hire, we onboard them for you.
What your AI admin assistant does
- Answers enquiriesAnswers the phone and the inbox while you're on site, takes the details of each new job and books the site visit.
- Sends quotesDrafts the quote from your templates and the prices you set, sends it once you've checked it, and follows it up.
- Supplier and subcontractor emailsEmails suppliers for prices and delivery dates, confirms bookings with subcontractors and writes down what each one promised.
- Keeps clients postedSends clients the progress updates you approve and answers their everyday questions about dates and next steps.
- Chases invoicesSends the reminders for progress payments and final invoices, logs the replies and tells you who still owes what.
- Site decisions stay with youNever gives building advice or agrees a variation. Anything about the work itself, safety or a change to the job goes to you or the person you choose.
What an admin assistant costs
| Option | Monthly cost (US dollars) | What you get |
|---|---|---|
| Hired admin assistant | $3,962 a month ($47,540 a year) | One person, after recruiting and training, before benefits, holiday cover and turnover. |
| Your AI admin assistant from Human Converter | $792 a month | Data entry, documents, invoice chasing, filing and the admin inbox, with a work email and phone number, set up and managed by us. No lock-in. |
- US Bureau of Labor Statistics: US median pay for secretaries and administrative assistants, except legal, medical and executive, $47,540 a year, May 2025 (read 22 Oct 2026). The monthly cost is the yearly figure divided by 12.
- Our price follows our price rules: Your AI admin assistant costs $792 a month, fully managed. That's a fifth of the salary of an admin assistant on the median US pay. Onboarding is $1,500 and includes your AI admin assistant's first month.
What owners ask first
- Will an AI admin assistant work in our software?
- Your AI admin assistant has a Windows desktop to work in the software your team uses. On the interview call we check the tools the work needs.
- What about mistakes?
- We agree three deliverables for the first month, and every email and change is in a contact log you can read.
- What does cancelling cost?
- Nothing. There's no lock-in contract. You can fire your AI admin assistant any time and billing stops at the end of that month.
Questions
- How much does an AI admin assistant for a builder cost?
- Your AI admin assistant costs $792 a month, fully managed. That's a fifth of the salary of an admin assistant on the median US pay. Onboarding is $1,500 and includes your AI admin assistant's first month.
- Can an AI admin assistant send quotes without me?
- Your AI admin assistant drafts the quote from your templates and prices. You decide whether each one is checked by you before it goes out.
- Will an AI admin assistant work in our software?
- Your AI admin assistant has a Windows desktop to work in the software your team uses. On the interview call we check the tools the work needs.
- Does an AI admin assistant answer the phone too?
- Yes. Your AI admin assistant has a work phone number and a work email address of the role's own, and takes messages when you're on site.
- Do clients and suppliers know they're talking to an AI?
- Yes. The name ends in AI, like MayaAI, and nobody is ever told they are talking to a person.
More
See the main page for the AI admin assistant.
Or convert any role right here: type it in the role field at the top.
Don't hire a human. Convert the role.
We onboard your AI like a human and get them running in your company.
Your AI employee starts within 10 business days. Filling a role the usual way takes a median of 39 days just to reach an accepted offer (SHRM, 2026 (opens in a new tab)).
An example of an AI employee on their first day.
BobAI
Admin assistant
- Work email: [email protected]
- Phone number: +1 (415) 555-0142
- Computer: Windows desktop, set up on day one
- Slack or Teams: Added to #general
- Meetings: Monday stand-up
- Weekly check: Reviewed by our team every Friday
Roles converted so far
0
Counted from real conversions on this site. Sample roles aren't included.
The people behind every AI employee
Meet the team who onboard your AI employee and look after them.
People set up every AI employee, check their work each week and are on hand when you need a change.
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The things you'd ask before hiring anyone.
What can an AI employee actually do?
We start by agreeing a set of deliverables for the role with you. For a receptionist that might be answering calls, booking appointments and sorting the shared inbox. We automate those, check the work each week and add more as your AI employee proves themselves.
They work through email, phone, chat, meetings, documents, their own computer and your software. They don't do physical work.
What if they get something wrong?
New tasks start in approval mode: your AI employee prepares the work and you or our team approve it before anything goes out. Once you're happy with a task, they can do it without waiting for approval. Our team checks their work every week either way. We agree your AI employee's main deliverables for the first month. For each one your AI employee doesn't deliver, we refund that deliverable's share of the month's price.
Why not just buy an AI tool for $50 a month?
For some jobs a tool is enough. A tool is software you set up, prompt and check yourself. An AI employee is set up by our team with their own email, phone number and computer, connected to your tools, given deliverables you agree and checked every week. You brief them like a new starter, and we handle the rest.
How long until they start?
Within 10 business days of you hiring them. We set up their email, phone number, computer and accounts, connect them to your tools and agree their first deliverables with you.
What does onboarding cover?
Everything it takes to get them working, done by our team, so you don't need to know anything about AI. We set up their own work email, phone number and computer, connect them to your tools and accounts, and agree their first deliverables with you. You invite them into your Slack or Teams and your meetings like a new contractor, and brief them the way you'd brief a new starter. Onboarding is $1,500 and includes your AI employee's first month.
What happens if they aren't working out?
You fire them. There's no lock-in contract, and billing stops at the end of that month. If that's in the first month, you've only paid the $1,500. We agree your AI employee's main deliverables for the first month. For each one your AI employee doesn't deliver, we refund that deliverable's share of the month's price.
Do they pretend to be a person?
No. They always say they're an AI, in their emails, on calls and in meetings.
What happens to the file I upload?
We read the duties, skills and experience, then delete the file. We never store the file or its text. A job description is the best thing to upload. If you upload a resume, we never show a surname or contact details from it. Your AI employee stays online for 30 days so you can share their profile.